Getting the entire family together can be a lot of work, but never fear, the Durham Convention & Visitors Bureau sales team is here to help! Keep reading for their top family reunion planning tips, and then give them a call to learn more about planning a reunion in Durham.
1. Plan for a summer weekend
Corporate business events often take place in the fall and spring and on weekdays, so the biggest values can often be found on weekends in the summer. For large family reunions, DCVB's sales team recommends planning your event six to twelve months in advance.
2. Delegate to family members
To create buy-in and generate excitement, spread the workload. Assign family members tasks based on their interests and skill sets. For example, the family chef can be in charge of planning meals and making restaurant reservations. Tech savvy teens can create a private Facebook group where your family can share reunion planning developments. The super organized Aunt Sally can send out invitations and track RSVP responses.
3. Splurge on specialty services
Remember that a reunion is, after all, a vacation. Split costs on services that make the weekend go more smoothly for everyone. For example, ensure quality group photos by booking a photographer for an afternoon family photo shoot. See Durham photographers.
For families with young children, hire a childcare provider for one of your events, which will allow parents to relax and socialize with each other instead of chasing after kids. Fun Spaces provides childcare and children's programming at meetings and events.
If many of the attendees are visiting from out of town, consider catering a family meal instead making one (or a few) people responsible for all the cooking and clean up. See Durham caterers.
Don't worry about car rentals and confusing directions -- book a limo or van to chauffeur your family around town instead. See Durham transportation options.
4. Make time for spontaneity
It may seem counterintuitive, but designating time for attendees to explore Durham on their own can give hosts a break and allows guests to pursue their individual interests. Provide out-of-town visitors with a list of nearby attractions - for inspiration, see our list of Durham Must-Sees. You can also work with the DCVB sales team to create Durham goodie bags with visitor guides.
5. Trace your roots
Multi-generational groups will enjoy bonding over a shared heritage. Learn more about your family's background by creating an account with Ancestry.com, where you'll be able create a family tree, trace your roots, and discover your unique story. Then share your discoveries at the reunion!
6. Enlist professional help
DCVB provides many complimentary services to reunion planners, including research and planning assistance, identifying accommodations and facilities, and presenting bid proposals . See a list of more DCVB services, or contact the DCVB sales team to see how they can help with your event.